What’s BPMN and why is it useful?

By Brenna Lofquist, Senior Advertising Marketing consultant / Consumer Companies Operations at Heinz Advertising

BPMN, if you happen to haven’t heard of it, stands for Enterprise Course of Mannequin and Notation. Direct from the BPMN website, it’s an ordinary that gives companies with the potential of understanding their enterprise procedures in a graphical notation and provides organizations the power to speak these procedures in an ordinary method. BPMN can be utilized for numerous issues and will get fairly detailed, it will depend on your corporation’ wants and the place BPMN can assist. You may even get hold of a BPM certification if you wish to take it there.

For Heinz Advertising, BPMN is useful after we are creating visible workflows or diagrams for purchasers, in order that would be the focus for this put up. We’ll discuss why BPMN is necessary, our explicit use case, and examples. If you wish to dive deeper into BPMN, you possibly can try the web site: https://www.bpmn.org/

What’s BPMN?

We’ve already talked concerning the definition so lets get into the fundamentals. As I discussed earlier than, there’s much more to it however the fundamentals cowl what we want in relation to the work we do.

The 4 primary parts of BPMN are:

  • Occasion: Signifies a step within the course of that requires motion
    • For instance: A deliverable that wants assessment
  • Exercise: A step within the course of/stream that needs to be accomplished or carried out
    • Generally, Exercise components can be used most frequently
    • For instance: Schedule alignment assembly with gross sales and advertising and marketing
  • Gateway: A visualization of divergence or convergence of the stream
    • Instance: If approval is required then there can be a department for “sure” or “no”, the place every department would have it’s personal arrange steps
  • Movement: A directional connector between components in a course of or stream. To place it merely, an arrow
  • Lane (not included in screenshot above): A partition that’s used to prepare and categorize actions
    • For instance: If there are a number of roles/capabilities concerned in a course of, you would possibly use lanes to indicate how the actions are totally different by function nevertheless, they relate to the general course of

One factor to notice, these definitions aren’t straight from BPMN and have been tailored for our use. You’ll discover the definitions within the BPMN information are a little bit technical and have to be interpreted. These are definitions we’ve agreed upon internally and can work from every time we’re creating visuals or workflows. The definitions nonetheless align with the notation information and could be acknowledged by different organizations as a result of the notation is broadly used and acknowledged globally.

Why is BPMN necessary?

BPMN, as talked about beforehand, is acknowledged globally subsequently it’s acknowledged by different organizations and there’s a typical understanding of what the actions imply when utilized in a visible workflow or diagram. That is necessary as a result of everyone seems to be working from the identical algorithm and it requires no extra explanations when reviewing with a brand new group or in our case, a consumer. If a consumer is unfamiliar with BPMN, there’s a useful resource we are able to level them to and since it’s broadly used, we aren’t forcing them to be taught a course of particular to our group – it’s one they’ll proceed to make use of.

One more reason, taken from the BPMN web site, mentions that the world of enterprise processes has modified dramatically over the previous few years. Processes could be coordinated from behind, inside, and over organizations pure boundaries so now a enterprise course of spans a number of contributors, groups, and many others. and it may be advanced. Till BPMN, there has not been an ordinary modeling method developed that addresses these points.

Who’s BPMN focused at?

BPMN is focused at a excessive degree for enterprise customers and at a decrease degree for course of implementers. Enterprise customers ought to have the ability to simply learn and perceive a BPMN enterprise course of diagram. And course of implementers ought to have the ability to improve a enterprise course of diagram with additional element so as to characterize the method in a bodily implementation. On the whole, BPMN is focused at anybody that should talk enterprise processes in a standardized method.

An instance of BPMN

Click on on the screenshot to make it larger.

The under instance showcases all the BPMN fundamentals. The method outlined makes use of lanes to distinguish between the visible design/growth and replica design/growth flows because it pertains to the identical content material asset. Occasions are used to point the necessity for assessment and gateways are used to find out approval. Movement actions are used to attach the steps within the course of and in some circumstances, change route primarily based on the branches from the gateways.

To finest perceive and use BPMN at Heinz Advertising, we’ve got created an inner doc for our groups to reference. This makes it a little bit simpler than referencing the BPMN information as a result of we are able to customise the definitions and examples to our particular use case.

Does your group use BPMN? Tell us within the feedback!

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